TN State Government Employee Handbook

General Information

• What should I do if I have questions about the handbook?
• Do all agencies follow the same policies in the handbook?
• What is the purpose of the TN State Government Employee Handbook?
• What is TeamTN?

New Employee Information

• Will I have a performance review during onboarding?
• What happens during onboarding?

New Supervisor Resources

• How should I provide coaching or discipline?
• What should I know about AWS (Alternative Workplace Solutions)?
• How do I approve time and leave for my team?
• What training do I need to complete as a new supervisor?
• What’s my role in performance management as a supervisor?
• What resources are there for me as a new supervisor?

Insurance Benefits

• How can I reach Benefits Administration?
• Who runs the State’s insurance program?
• What insurance does TN State Government offer?

Service Awards

• Who do I ask about my service award?
• How do I pick my service award?
• What is the Service Awards Program?

Parking & Transportation

• Are there other transportation benefits?
• What is Swipe and Ride?
• How do I register my car for parking?
• Where can I find parking maps?
• How do I get parking info for my work location?

Wellness Program

• Are there fitness discounts?
• Can I earn money by joining the wellness program?
• What is the ParTNers for Health Wellness Program?

Emotional Wellbeing Solutions

• Are trainings available?
• Do supervisors get special support?
• How do I contact EWS?
• How many EWS visits do I get?
• What does EWS help with?
• Who can use EWS?

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Working for a Healthier TN

• Where can I learn more?
• Do I need State insurance to join?
• What is Working for a Healthier Tennessee?

Education Benefits

• Where can I get more info?
• How do I apply for the discount?
• Is there a course limit for the discount?
• Who qualifies as a dependent?
• What is the Fee Discount Program for dependents?
• How do I use a fee waiver?

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Employee Perks & Recognition

• Need help using PerkSpot?
• Where can I find discounts?
• What is the TN State Government Employee Discount Program?

Employee Suggestion Award Program

• Will I get a confirmation?
• How do I submit a suggestion?
• What is ESAP?

Alternative Workplace Solutions

• Where can I learn more about AWS?
• Am I eligible for AWS?
• What is AWS?

Total Rewards

• What are Total Rewards?
• Where can I find my Total Rewards statement?

Workplace Policies

• What is TN State Government’s smoking policy?
• What products are included in the policy?

Employee Conduct

• What conduct is expected from TN State Government employees?
• What happens if I don’t meet conduct or performance expectations?
• What are some examples of conduct that may lead to discipline?
• Where can I find the full list of rules?

Disciplinary Action

• What happens if my performance or conduct doesn’t meet expectations?
• What are the types of disciplinary action?
• Can I challenge a written warning?
• Where can I read more about disciplinary procedures?

Appeal Process

• Who can file an appeal?
• What are the 3 steps in the appeal process?
• Where can I read more about the appeals process?
• Can I appeal a short suspension?
• How long do I have to file an appeal?
• Will I be paid for time spent appealing?

Mediation & Conflict Resolution

• What is the Tennessee Employee Mediation Program?
• Who can use the mediation program?
• Why use mediation?
• Is mediation required?
• Where can I learn more?

Ethics & Reporting

• How do I report fraud, waste, or abuse in TN State Government?
• What should I report?
• Who manages the hotline?
• Is my report confidential?

Attendance & Work Schedules

• What are the regular work hours for TN State employees?
• Can my agency change work hours?
• What is a condensed work schedule?
• What is a condensed work schedule?
• Can I stick to a regular schedule instead?
• Where can I learn more about leave policies?

Attendance & Breaks

• What should I do if I’m going to be late or absent?
• Are there special call-in procedures?
• Do I need approval to be off work?
• What if I miss work too often?

Meal & Rest Breaks

• Do I get a lunch break?
• Do I get rest breaks during the day?
• Can I combine rest breaks for wellness?
• Can I adjust my work hours using breaks?

Holidays

• What are TN State Government holidays?
• What if a holiday falls on a weekend?
• Can the Governor add holidays?

Leave Accrual

• Where can I find more details?
• When do I start earning leave?
• How much leave do I earn?

Leave Usage & Job Abandonment

• What happens if I abandon my job?
• What is job abandonment?
• When am I allowed to miss work?

Types of Leave

• Where can I find full details?
• Can discretionary leave be granted?
• What is administrative leave?
• What is compensatory time?
• What is sick leave?
• What is annual leave?

Family & Extended Leave

• What is special leave without pay?
• What is military leave?
• What is extended leave?
• What is civil leave?
• What is FMLA?

Parental Leave

• Do different types of parental leave overlap?
• What if I’ve worked less than a year?
• How much parental leave can I get?

Workers' Compensation and Special Leave

• What is terminal leave?
• What if I’m injured on the job?

Veteran's Sick Leave

• What is veteran’s sick leave?

Sick Leave Bank

• When can I join the Sick Leave Bank?
• Can I donate sick leave to others?
• Can I use SLB to care for my child?
• What is the Sick Leave Bank (SLB)?

Workplace Safety

• How do State employees update information in Edison?
• How does TN State Government keep employees safe?

Emergency Alerts (Everbridge)

• How does Everbridge obtain the contact information of Tennessee state government employees?
• What is Everbridge?

Safety Policies & Training

• Where can I find safety training?
• As a Tennessee state government employee, what workplace safety policies should I be aware of?

Cybersecurity

• Have a security concern?
• What can I do to stay safe online at work?
• Where can I find cybersecurity policies?
• Do I have to take cybersecurity training?
• What is TN’s cybersecurity program?

TN State Government Basics

• Where can I learn more about Tennessee State Government?
• Who runs the executive branch?
• How is Tennessee’s government structured?

Types of State Employment

• Where can I find the legal definitions?
• What is an Executive Service employee?
• What is a Preferred Service employee?

Probationary Periods

• Where can I read the full probation policy?
• Do I have appeal rights during probation?
• Can I be terminated during probation?
• What is the probationary period for Preferred Service employees?

Career Advancement

• How do I apply for State jobs?
• Can I apply for a different State job during probation?

Performance Management

• Have Performance Management program questions?
• Where do I find my performance documents?
• What is the Annual Review?
• What are Interim Reviews?
• What is an IPP?
• What is the Performance Management program?

Pay for Performance

• What is Pay for Performance (P4P)?

Talent Management & Development

• What tools are available to help with my IDP?

Training & Professional Growth

• Can I earn a raise for completing a professional certification?
• What training opportunities are available?

Leadership & Learning Programs

• Where can I learn more about the Learning Pyramid?
• Who teaches the Learning Pyramid classes?
• What is the Learning Pyramid?

Mandatory Training

• What mandatory trainings must new supervisors receive for supervising AWS employees?
• What mandatory trainings must new supervisors complete?
• Are there mandatory refresher training required?
• Is AWS training mandatory?
• What trainings must all new employees complete?

Learning Platforms

• What is LinkedTN Learning?

Leadership Programs

• What is ALI?
• What is TGPI?
• What is TGMI?
• What is TGEI?
• What is LEAD Tennessee?
• What is the Learning Pyramid?

Advanced Leadership

• What is TGL Toastmasters?
• What is Mentor TN?
• What is the Commissioner’s Leadership Academy (CLA)?
• What is the Black Belt Leadership Program?

Leaving TN State Government

• What equipment must I return?
• What happens during my last weeks?
• What should I do if I plan to resign or retire?

Final Pay & Leave

• What happens to my sick leave when I separate from state service?
• Will I be paid for unused annual leave?

Donating Leave When Leaving

• Can I donate my leave before I leave?

Exit Survey

• Will I get an exit survey?

Internal Transfers

• Can I transfer to another State agency or department?

Retirement

• Who do I contact with retirement questions?
• What does it mean to be vested?
• How is my benefit calculated?
• What is TCRS?
• How do I apply for retirement?

Retirement Plans

• How do I enroll in the 401k program or make changes to my 401k contributions?
• Does the State match 401(k) contributions?
• What retirement savings plans are offered?
• Can I update my beneficiaries?
• What is the Legacy Plan?
• What is the Hybrid Plan?

Leave & Pay at Retirement

• What happens to my sick leave when I separate from state service?
• What is terminal leave?
• What happens to my annual leave when I separate from state service?

After Retirement

• Can I work for the State after retiring?
• Can I access Edison after retiring?

Offboarding-Equipment & Records

• How do I get a copy of my personnel file after leaving?
• Can I keep my ID badge when I retire?
• What happens if I don’t return equipment?
• How do I return my equipment?
• What do I need to return when I leave TN State Government?

Edison Basics

• What do HCM, ELM, FSCM, and CRM mean in Edison?
• What is Edison?

Edison Access & Setup

• What’s the difference between Edison ID and Employee ID?
• How do I reset my Edison password?
• How do I log into Edison for the first time?

What You Can Do in Edison

• How do I set beneficiaries for leave balances and last wages?
• How do I set my life insurance beneficiaries in Edison?
• How do I add degrees or certifications to my Edison profile?
• How do I access training and courses in Edison (ELM)?
• How do I view past or current performance evaluations in Edison?
• How do I submit a travel claim in Edison?

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eForms & Acknowledgments

• Where do I edit parking registration information in Edison?
• How do I view or update my policy acknowledgments in Edison?
• Where do I find the AWS Acknowledgment eForm in Edison?

Help with Edison

• Where can I find Edison training videos?
• How do I find the Edison Help Desk?

Who to Contact for Help

• Where can I find HR support and contact info?