What records must be kept for employees using FMLA leave?

Each FMLA Coordinator must maintain all required FMLA-related records for a minimum of three (3) years.
These records must be kept in addition to regular payroll, employee, and policy documentation.
Required records include:
•    A. Dates FMLA leave is taken and clear designation of time as FMLA leave.
•    B. Hours of FMLA leave if less than a full day.
•    C. Copies of employee notices requesting FMLA leave and copies of notices given to employees about their rights and obligations.
•    D. Records of any disputes between the employee and agency about FMLA designation.
•    E. Any agreed-upon work schedule for intermittent or reduced-schedule leave.
•    F. Medical certification, recertification, and related medical documentation, which must be stored separately from personnel files.
•    G. Military orders related to qualifying military leave.
For more information, visit the State of Tennessee Attendance and Leave Manual.